New York gives employees the right to copies of their personnel records (Labor Law 210-b)
- Jurisdiction
- New York
- Topic
- Personnel records
- Effective date
- 2026-11-08
- Who it covers
- All employers, including public employers
- Status
- Verified against an official source
The law, summarized
- S3460 was signed September 9, 2026 as Chapter 293 and takes effect on the 60th day after becoming law (November 8, 2026). It adds Labor Law section 210-b.
- Current and former employees can make a written request for a copy of their personnel record, which the employer must provide at no cost within five business days.
- Employers may limit employee reviews to two per calendar year, but a review triggered by negative information being added does not count toward that limit.
- The law requires notice to the employee when negative information is placed in the record, and sets a process to correct or respond to disputed information.
StateHR Take · AI-generated analysis, not legal advice
Who should act: All employers with workers in New York. Before 2026-11-08, decide what counts as the personnel record, set up a way to fulfill written requests within five business days, and add a step that notifies employees when negative documents like warnings are filed. Confirm the details in the official source before acting.
Generated 2026-10-17T11:30-05:00
Official sources
- nyassembly.govhttps://nyassembly.gov/leg/?default_fld=&leg_video=&bn=S03460&term=2025&Summary=Y&Actions=Y&Text=Y
- www.nysenate.govhttps://www.nysenate.gov/legislation/bills/2025/S3460